General Steps and Expectations
- Students, faculty, staff and visitors should engage in acceptable social distancing
practices as recommended by the CDC. You can learn more by clicking on the following
link: https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html. It is up to each of us to take responsibility for our own health and well-being,
including being mindful of the health and well-being of others.
- Special attention has been paid to arranging classrooms and areas throughout campus
to facilitate social and physical distancing.
- Events will be capacity controlled to allow for social distancing and will utilize
invitation and reservation systems where appropriate.
- Wall-mounted hand sanitizer dispensers have been installed at main entrances of campus
academic buildings and are being installed at the main entrances of the residence
- We continue to use enhanced cleaning across campus and with special cleaning protocols
in high-use locations and deep cleaning protocols when the university is made aware
of an individual who has tested positive for COVID-19.
- Students, faculty and staff should regularly self-monitor for symptoms consistent
with COVID-19 and follow CDC guidance on self-isolation and testing if symptomatic,
in consultation with their treating physician or Local Public Health Agency. (See
https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html for more information from the CDC.)
- Students may contact the University Health Center using this communication form if they believe they are symptomatic, have been notified of exposure through contact
tracing, or otherwise have reason to believe they may be infected.
- Students and employees should stay home if they are sick; students will not be penalized
for missing class due to illness, isolation, or quarantine. Employees should contact
the Office of Human Resources at 660-543-4255 or at email@example.com if they have been instructed by a Local Public Health Agency to quarantine or isolate,
or if they believe they are symptomatic or have been notified of a positive result
so that the university may initiate proper and timely response protocols.
- Students, faculty and staff are encouraged to check their UCM email for important
updates related to COVID-19. You can also learn more by checking out UCM’s coronavirus
- Please follow all signs on campus that provide important safety guidance and reminders.
These include signs related to pedestrian traffic flow, good health practice in elevators,
wearing face coverings and more.
- Contingency plans have been developed and continue to be evaluated for any additional
modification which may need to be made to current modes of classroom instruction.
Check Blackboard and your email regularly for communication from your faculty members.
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- Wearing face coverings, consistent with Centers for Disease Control (CDC) guidelines
https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/how-to-wear-cloth-face-coverings.html, is required in classrooms; inside buildings open to the public and in common areas
of all buildings on campus; at group events, gatherings and meetings; and in all areas
of campus, including outdoors, where physical distancing is not possible. This applies
to both the Warrensburg and Lee’s Summit campuses. This face covering requirement
is in effect regardless of when or if Jackson County and/or Johnson County face covering
requirements are lifted, and will remain in effect until further notice is given by
the university president.
- When properly worn, face coverings should completely cover the mouth and nose.
- The required use of face coverings applies to students, faculty, staff, vendors, and
visitors. Face coverings are not required in enclosed and isolated areas assigned
to an individual such as individual office spaces and single occupancy residence hall
rooms, for individuals five years of age or younger, or when an individual is eating
- Face coverings should be worn when accessing dining areas for food and drink. Individuals
are not required to wear a face cover while actively eating or drinking. When two
or more people are in a room designed for individual occupancy, or are seated closer
than six feet apart, face coverings should be worn by all present.
- Individuals are required to bring their own face coverings, although there may be
situations where an office can provide one, if available.
- Individuals who have certain health issues may be exempt from the face mask/covering
requirement. Faculty and staff who seek an exemption should contact Human Resources.
Students requesting an exemption should contact the Office of Accessibility Services.
How do I receive an exemption from the face mask requirement?
Students seeking an exemption to the University's face covering/mask requirement due
to health or disability reasons must contact the Office of Accessibility Services.
Students will need to provide OAS documentation from their healthcare provider that
indicates a medical or mental health condition that prevents wearing a face covering
or a medical recommendation of exemption to the face covering requirement. Students
may contact the Office of Accessibility Services at 660-543-4421 or firstname.lastname@example.org.
Faculty and staff who would like to request an exemption due to health or disability
reasons should contact Human Resources at 660-543-4255 or email@example.com.
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What steps are being taken to create a safer classroom space? Will there be any academic
- Classroom capacity continues to be evaluated, with seating and tables arranged for
- In laboratory classes, we are creating rotation schedules between classroom and laboratory
times to allow for fewer students in the classroom at a time.
- Course schedules have been and continue to be re-designed to account for CDC guidelines
and suggestions from Local Public Health Authorities. Students are encouraged to work
within the attendance and seating guidelines set forth by their instructors. Where
appropriate, in-person class offerings will be supplemented with use of technology
and employ hybrid delivery models to reduce classroom-specific density.
- Course offerings are being spread throughout the day to reduce density. We are placing
many previously designated in-person classes in larger capacity classrooms and/or
limiting class enrollment capacity to facilitate social distancing.
- If health permits, individuals should refrain from eating and drinking in class.
- If arriving early for class, and when departing, individuals should avoid gathering
in hallways. Instead, individuals should wait outside of buildings or in areas where
social distancing is practicable.
- Students also are advised to practice hand washing between classes, and remember to
clean and store their cell phones when not in use.
- Students will be notified of individual course modifications by their course instructor.
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Health and Wellness
What are the symptoms of Coronavirus?
The following symptoms are associated with COVID. However, the CDC continues to update
the symptoms list as they learn more about the virus. For the most up-to-date symptoms,
please visit https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.
- Fever or chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
I'm experiencing anxiety about the coronavirus. What can I do?
- Seek assistance from a health care provider if your anxiety is interfering with your
activities of daily living.
- Fighting against anxiety can make it worse. Instead, accept that it is normal to feel
worried or anxious about things that are uncertain or threatening. One way to accept
anxiety is to observe and describe it. For example, you might notice: “my heart is
racing, and I keep thinking about 'what if' scenarios.” Normalizing and accepting
the anxiety can have the paradoxical effect of reducing the anxiety; while trying
to ignore or deny it can make the anxiety stronger.
- Get the facts and then move on. Rather than spending extended time reading social
media posts about the risks of COVID-19, review a fact sheet from the CDC or another
trusted source. Limit the amount of time you spend daily focused on COVID-19 information.
- Human beings tend to overestimate risks related to unfamiliar and uncertain threats.
Challenge your worrisome thoughts with facts and remind yourself to focus on what
is actually happening.
- Anxiety can lead us to forget that we possess strengths and coping skills. Remind
yourself that even if you are impacted by this situation, you have skills to cope,
and there are systems in place to help you. This includes focusing on what you can
control (washing your hands, which events to attend, practicing self-care, knowing
the facts) and letting go of what you cannot.
- Don’t forget about the importance of self care. Be deliberate about getting enough
rest, proper nutrition, intentional movement, time outdoors, and support from your
friends and family. Self care can help us be resilient in the face of stress.
- Visit the UCM Counseling Center page for a robust list of free supportive resources.
- The Counseling Center is offering drop-in support groups via Zoom for students to
connect and cope while in quarantine and isolation. You do not have to be a client
of the Counseling Center to participate. During each 20-30-minute workshop, you will
get to reflect, discuss, and learn coping skills/strategies to help you take care
of yourself through quarantine and isolation. The groups meet each Monday and Thursday
at 1 p.m., from Feb.8 through May 3. Connect via Zoom.
- Visit the HR page to learn more about the Employee Assistance Program.
How long does isolation last?
If applicable, instruction to isolate will be given to you by your Local Public Health
Agency, and will be detailed. You will be given their contact information to ask any
follow up questions. According to the CDC, patients who test positive for COVID-19
may come off isolation:
- An individual’s medical provider will determine this based on an individual’s circumstances
- At least 10 days since symptoms first appeared and
- At least 24 hours with no fever without fever-reducing medication and
- Symptoms have improved
If you had severe illness from COVID-19 (you were admitted to a hospital and needed
oxygen), your healthcare provider may recommend that you stay in isolation for longer
than 10 days after your symptoms first appeared (possibly up to 20 days) and you may
need to finish your period of isolation at home. If testing is available in your community,
your healthcare provider may recommend that you undergo repeat testing for COVID-19
to end your isolation earlier than would be done according to the criteria above.
If so, you can be around others after you receive two negative tests results in a
row, from tests done at least 24 hours apart.
In all instances, you should follow the requirements of your Local Public Health Agency
and the recommendations of your health care provider. For the latest CDC recommendations
regarding isolation, visit https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/isolation.html.
Based on my recent travel, I believe I need to be quarantined. What do I do?
- Acting on Centers for Disease Control (CDC) guidance, UCM asks that you remain at
home and not return to campus if you meet any of these “stay-at-home” guidelines:
- Have a fever, cough, or difficulty breathing
- Have had close contact with an individual who has a known positive case of COVID-19
(See below for definition of “close contact”.)
- Have traveled to an area where there are a high number of known cases of coronavirus.
- If you meet any of the above criteria, call your medical provider immediately, and
follow self quarantine instructions.
- If you are a student and meet any of the above criteria, but you are unable to safely
remain at home off campus, contact the University Health Center at firstname.lastname@example.org. A member of the COVID-19 Medical Team will consult with you to make an individualized
plan for monitoring your symptoms and for safe housing.
- Follow CDC guidelines for quarantine and social distancing
Will a flu shot help protect me from COVID-19?
A flu shot will help protect you against the influenza virus. UCM’s Health Center
advocates getting a flu shot if your primary health care provider recommends it. If
recommended by your primary health care provider, it is important to get a flu shot
every year, and especially this year, to help prevent the flu, which takes a toll
on your immune system and decreases your ability to fight other illnesses such as
The University Health Center will be offering students flu shots in October.
How can I try to keep myself healthy?
- Clean and sanitize frequently touched surfaces
- Wash your hands often
- Use hand sanitizer if soap and water are unavailable
- Avoid touching your eyes/nose/mouth with unwashed hands
- Avoid close contact with people who are sick
- Practice physical distancing
- Distance yourself 6 feet away from others when in public
- Wear a mask when out in public or around others outside your household
- Support your immune system:
- Get 7 to 8 hours of sleep daily
- Eat a diet rich in fruits and vegetables
- Drink plenty of water daily
- Get regular exercise
- Decrease stress
- More information is on the CDC’s prevention page.
- For updates and information, follow:
Will students or employees be required to be tested for COVID before coming to campus?
No. UCM will not require anyone to be tested for COVID-19 before coming to campus.
There will be testing available at the University Health Center for students who may
need to be tested after seeing a medical professional.
Some other institutions are altering their schedules such as removing spring break
or changing finals schedules, citing an effort to reduce the spread of COVID in their
communities. Is this option being considered at UCM?
The University is continually monitoring guidance and governmental directives and
plans may change accordingly. If it is determined a change to the schedule is appropriate,
it will be communicated through university channels.
What should I do if I observe or experience COVID-19-related stigma at UCM?
If you are a student, please contact the Student Experience and Engagement Office
at 660-543-4114 for assistance. If you’re an employee or visitor, please contact HR.
People can fight stigma and help, not hurt, others by providing social support. Counter
stigma by learning and sharing facts. Communicating the facts that viruses do not
target specific racial or ethnic groups and how COVID-19 actually spreads can help
stop stigma. You may also find helpful information at the CDC webpage about reducing
stigma. See: https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/reducing-stigma.html#:~:text=Correcting%20negative%20language%20that%20can,and%20do%20not%20reinforce%20stereotypes.
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What resources does the University Health Center offer?
The University Health Center is the first stop for UCM students who are sick or injured,
need well woman care, or need clinical prevention services such as immunizations or
medications. It's staffed by physicians, nurse practitioners, nurses, pharmacy and
lab technicians, and friendly office personnel.
Wellness Support and Community Engagement is also housed in the University Health
Center. Through a wide variety of support programs and services focused on education,
engagement, and prevention, staff help students stay safe, healthy, and connected
to community resources.
The University Health Center is located near the Elliott Student Union at, 600 S College
Street, Warrensburg, MO 64093. You may contact the Health Center at 660-543-4770 or
How will testing and contact tracing be handled?
- Testing for students is available at the University Health Center (UHC). Most insurance
companies will pay for testing if the patient has COVID-19 symptoms. If you do not
have health insurance and want to learn more about UCM's student health insurance
plan, information is available through MyCentral on the Student page under Health
The University Health Center is able to provide rapid COVID testing for UCM students
at no cost. The test is available to both symptomatic and asymptomatic students, and
results are available the same day. Unlike the deep nasal-pharangeal swab, this rapid
test uses a minimally invasive swab of the lower nostril. Students with symptoms should
call the UHC at 660-543-4770 ext. 3 to schedule their appointment for testing. Students
who do not have symptoms may schedule an appointment at ucmo.medicatconnect.com under
the "Appts." tab. Pre-scheduled appointments and completed patient consent forms are
required. No walk-up appointments will be allowed.
- Johnson County Community Health Services and other applicable Local Public Health
Authorities will facilitate initial contact tracing for individuals who test positive.
The University will assist as appropriate and consistent with applicable laws and
- In partnership with health care providers and the University Health Center, we are
increasing our ability for testing and contact tracing for students.
- Contact your health care provider to determine whether you need to be tested for COVID-19,
or students may choose to use this screening form on the University Health Center website.
- The University Health Center does not see, nor can it provide guidance to, employees.
- Specific questions regarding testing and contact tracing may also be directed to Johnson
County Community Health Services. Students who have questions about testing may contact
the University Health Center at 660-543-4770 or email@example.com.
How is close contact defined?
The Local Public Health Agency where a positive individual resides will implement
tracing of close contacts. Each LPHA is responsible for establishing criteria. Johnson
County Community Health Services refers to CDC guidelines, and defines close contact
- Within 6 feet of a known COVID-positive individual for 15 minutes or more, with or
without a mask
- Provided care at home to someone who is sick with COVID-19
- Direct physical contact with a COVID-positive individual (hugged or kissed)
- Shared eating or drinking utensils with COVID-positive individual
- The COVID-positive individual sneezed, coughed, or somehow got respiratory droplets
If I do not want to return to campus for in-person classes, are online options available?
Whom should I contact?
As always, students who have concerns about their current schedule should contact
the Success Advising Center to discuss their options at 660-543-4721 or firstname.lastname@example.org.
How is the University accommodating individuals who are high risk or who have been
instructed by a medical professional to stay home?
Students who need accommodations due to disability or mental or physical health should
contact the Office of Accessibility Services at 660-543-4421 or email@example.com. Employees should contact HR.
If I feel sick or experience COVID-19 symptoms, what should I do?
Please follow CDC guidelines. Stay home and contact your healthcare provider. Students
may choose to complete the University Health Center’s student COVID communication form. This will help us coordinate support and communication with your faculty.
How should I notify my instructors about being absent due to illness, quarantine or
self-isolation? What documentation do I have to provide?
Students may complete the University Health Center’s student COVID communication form. This will help us coordinate support and communication with your faculty.
What if I need to withdraw from classes, drop a class, or get an incomplete grade?
What if I miss the drop deadline?
Are students allowed to study abroad?
UCM is currently reviewing CDC and State Department advisories to determine whether
students may study abroad in summer or fall of 2021. Interested students may contact firstname.lastname@example.org or view ucmo.edu/studyabroad for updates or to set up an advising appointment.
I have recently traveled to a different state or country. Are there any requirements
when I return to UCM?
Information regarding international travel and CDC guidelines can be found here, https://travel.state.gov/content/travel/en/international-travel.html. UCM is monitoring and applying applicable CDC guidance in an effort to help keep
our campus community safe. Students who are required to quarantine due to recent travel
and will miss classes, are asked to contact Student Experience & Engagement as soon
as possible at 660-543-4114.
Are there resources for international students?
- International students and those looking for resources or information for international
students are asked to visit the following UCM webpage for information related to maintaining
valid visa status during the recent COVID-19 changes: COVID-19 Resources for International
- F1 students should be in contact with their international student adviser (DSO) for
guidance pertaining to their individual needs/questions: email@example.com
- Sponsored and exchange student organizations have been in contact with GISS and have
provided guidance. This information has been disseminated to students, and GISS staff
are working to accommodate student needs.
- GISS is closely monitoring the location of our currently enrolled students and those
on OPT outside of the local area.
- International students living on campus are in close contact with GISS and the Housing
Office for guidance.
- For specific questions and individual circumstances, including future enrollment and
visa statuses, please contact GISS at firstname.lastname@example.org or at 660-543-4621.
- Students with the university-facilitated health insurance plan with United Health
Care, can access a medical provider 24 hours a day, 7 days a week for free at www.telehealth4students.com.
- University Student Health Center will be open between 8 a.m.-noon and 1-5 p.m. Monday
through Friday during the school year. We ask that students call for an appointment
and not walk in for an appointment at this time. Call the clinic at 660-543-4770.
The health center is providing some telephone care and actively working on setting
- International students who need assistance with COVID-related insurance questions
are being referred to the Health Center and to the insurance provider based on their
Please contact the Office of Graduate and International Student Services for further
I am an international student coming to UCM. Do I need to quarantine?
In accordance with federal guidelines, all international students will be required
to quarantine for 10 days if they are coming from a location outside the United States.
Any international students who have been in the United States for more than 10 days
will not be required to quarantine. International students will receive direct communication
about this process.
How is the University addressing student concerns of feeling isolated?
The University will host activities and events in which students are encouraged to
attend. The University encourages interactions outside of a residence hall room to
engage in the college experience.
Also, the Counseling Center is available for students and is providing virtual services
primarily by Telemental Health (TMH). Individuals can access services by calling 660-543-4060
to participate in a brief screening for TMH and to schedule appointments. Mental Fitness
workshops are offered live via Zoom and on-demand via Blackboard. Please see the Counseling Center’s website (ucmo.edu/cc) for more information about services and for additional resources, or
call 660-543-4060 with any questions.
The Counseling Center is also offering drop-in support groups via Zoom for students
to connect and cope while in quarantine and isolation. You do not have to be a client
of the Counseling Center to participate. During each 20-30-minute workshop, you will
get to reflect, discuss, and learn coping skills/strategies to help you take care
of yourself through quarantine and isolation. The groups meet each Monday and Thursday
at 1 p.m., from Feb.8 through May 3. Connect via Zoom.
Does UCM offer health insurance for students?
UCM offers affordable health care insurance for students and their eligible dependents
through UnitedHealthCare Student Resources. Visit the University Health Center page
for more information, or to learn more about coverage and rates or to enroll in the
insurance, login to MyCentral, select "Student" on the left side of the page, then
"Health Services" and look for the "Health Insurance" section. Links in that section
will redirect you to the UCM-specific UnitedHealthCare Student Resources plan.
Note: You must be enrolled in at least 6 credit hours currently or in the fall to
enroll in the health insurance.
International students are required to have the student health insurance unless a
waiver is approved. More details about requesting a waiver are available through MyCentral.
If you have more specific questions about the insurance plan, contact UnitedHealthCare
Customer Service at 1-877-944-6767 or email@example.com.
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What Human Resources guidance do you have for employees regarding isolation and leave?
Employees should follow the directives of their Local Public Health Agency and treating
physician regarding isolation and self-care. If an employee is instructed by their
LPHA or treatment provider to be quarantined or isolated, FMLA, leaves of absence,
and/or reasonable accommodations may apply. Please contact Ranea Taylor in HR for
assistance with available options related to COVID-19 at 660-543-4255.
What is the proper protocol for staff members who have been exposed to someone who
has tested positive for COVID-19? Should that person contact HR?
If an employee is at work and finds that they were exposed, they should follow CDC
Guidelines. They should contact their care provider, urgent care or the emergency
room, and ensure that they are having their needs addressed as it pertains to their
individual medical history. Their provider will recommend testing, and/or quarantine
as appropriate. If they are advised to quarantine, they should immediately request
documentation from their physician and contact HR for further assistance.
When an individual tests positive for COVID-19, the state and local health department
will work together to ensure the individual who is positive gets the care they need
and their contact with others is limited (i.e. isolation at home if well, hospitalized
if sick), AND the health department will work with that individual to determine anyone
with whom they have been in close contact. The health department will reach out to
those contacts to inform them how to stay at home and monitor their symptoms. In other
words, if a person is positive for COVID-19, local health officials will know about
it and work to protect the person and the greater community. See above for the definition
of “close contact.”
Should an employee notify co-workers they've been in close contact with or should
HR provide guidance to the co-workers?
An employee should follow the advice of the County Health Department and their care
providers. The Local Public Health Agency will facilitate contact tracing as appropriate
and will notify and instruct close contacts of next steps; employees need not do this
themselves. HR will provide guidance to impacted co-workers regarding leave and other
Isn't my medical information confidential?
Yes. The University follows applicable laws and best practices as it relates to the
records and distribution of medical and health information. Confidential information
is shared by the University only with those who have a need to know. For that reason,
it is critical that the Office of Human Resources be the only office to collect medical
documentation on employees. Those records, when obtained for federally regulated processes,
such as FMLA, are maintained in a confidential manner and not shared with anyone outside
of the HR team dealing with the issue at hand.
I am a UCM employee and I do not feel comfortable being at work due to my own situation
or a household member’s. What do I do?
UCM is a comprehensive regional institution whose campuses located in Warrensburg
and Lee’s Summit, Missouri are the standard worksites unless the university president
declares otherwise. Most of our work is best done onsite at one of these two locations.
Leaves of absence or telecommuting may be appropriate in very limited circumstances.
Please contact your direct supervisor regarding any of your concerns. Work assignments
will be decided on a case-by-case basis with your supervisor and Human Resources.
What training or guidance is appropriate to assist supervisors in documenting, reporting
and shift scheduling during high absenteeism?
Consult with your individual supervisor in your area. As always, the UCM policy library
and Human Resources are available for assistance. Every situation is going to be unique.
Are there any tools / supplies / support systems offered to employees to assist with
Information from BlueKC is available online, as well as the EAP. Helpful resources
and UCM employee benefit and log-in information for BlueKC and EAP is accessible here,
https://www.ucmo.edu/offices/human-resources/benefits-information/. You may also access BlueKC directly for resources at bluekc.com
Please contact Human Resources at 660-543-4255 or in Administration 101 for assistance
with employee support.
If I am a faculty or staff member, are there any restrictions on work-related travel?
All travel should be considered carefully. While travel may be limited due to funding,
there is no ban on domestic travel as it may be essential in some positions to conduct
university business. International travel is suspended for the fall semester.
Whom should I contact with questions about university employee travel?
Contact Becky Landkamer by telephone at (660) 543-4540 or 4797, or by e-mail at firstname.lastname@example.org.
For all grant funded travel, please contact your Program Administrator at the Office
of Sponsored Programs & Research Integrity or directly call (660) 543-4264 or email
What can I do about travel-related expenses incurred for a conference or other work
event that has been cancelled?
You should cancel all reservations and request refunds for all expenses paid that
will no longer be utilized. Contact conference/event organizers for registration and
deposit refunds. Contact hotels for deposit refunds. Contact the airline for airfare
credit or refund.
If I made my purchase on the university credit card and will not get a refund from
the vendor, do I need to reimburse the university for the cost of the air travel or
other travel expenses?
- No, you will not need to reimburse the university for these expenses. An attempt should
be made by the traveler to request refund, transfer tickets, or otherwise minimize
financial impact. All remaining expenses should be submitted using standard travel
processes. If you receive a future benefit (voucher, registration for next year),
please provide Accounts Payable with all documentation as that benefit is subject
to special accounting procedures.
- If paid for by a grant, and you cannot receive a refund, or a credit for the travel
is related to the project scope of work, contact your Program Administrator in the
Office of Sponsored Programs and Research Integrity. They will work with you to make
necessary revisions with the funder and move any unallowable expenditures from the
What should be done with a refund for cancelled travel plans?
- If the expense was paid for by the university or reimbursed to you by the university,
then the funds should be deposited back to the university to the FOAPAL where the
expense was charged. If the money was deposited into your account or is in the form
of a check with your name, you will need to write a check payable to "University of
Central Missouri" and give it to your department budget manager for deposit to the
- If paid for on a grant, the credit will be made to the charged grant FOAP.
What are the university guidelines for documenting COVID-19 budget expenditures?
- Org code 600240 - Emergency Operations, has been established to track expenses related
to COVID-19 and any future EOC expenses.
- All expenses related to COVID-19 must use this Org as part of their FOAPAL when coding
requisitions in Jaggaer and on Payment Requests.
- Requisitions and payment requests must include all documentation related to the expense
and clearly indicate that it is related to COVID-19.
- If your Org has been charged directly for a COVID-19 expense, prepare an IDT to move
the expense to Org 600240, with all documentation to support the reclassification
of the expense.
- If you have non-refundable travel expenses for cancellations due to COVID-19, use
an IDT to transfer those costs to Org 600240.
- Please attach all cancellation documentation in ChromeRiver and with the IDT.
- Document, Document, Document is the name of the game. More is better than not enough
in reporting COVID-19 expenses.
- For additional questions, contact Lisa Miller at 660-543-4406, or email@example.com or firstname.lastname@example.org.
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Housing and Dining
What is Housing changing the 2020/2021 school year?
- Freshmen and sophomores who live within 65 miles of campus (previously 50 miles) can
apply for an exemption from living in campus residence halls providing they will live
with a parent, grandparent or legal guardian. Any student who believes they may be
eligible for an exemption and wishes to obtain one can contact University Housing
at 660-543-4515, or email@example.com.
- For 2020/2021, all residence hall rooms will be single occupancy only. Residents will
have the option to request a specific suitemate, if mutually agreeable (suites are
two rooms joined by a common bathroom). Although each room will be single occupancy,
residents will be charged the lower double occupancy rate.
- Beginning in fall 2021, UCM will reinstate double occupancy housing. A limited number
of single rooms will be available to students, but for an additional charge. Students
who have a medical condition that they believe necessitates living in a single occupancy
room will be able to request their room by reaching out to the Office of Accessibility
Services (OAS) and providing supporting documentation. OAS will let University Housing
know if a single room is warranted.
A measure that was initiated in fall 2020 to make it possible for sophomores (students
with at least 30 hours of credit) to reside at The Crossing: South at Holden is being
extended. Anyone who is a sophomore or above will be eligible to reside at The Crossing.
How is the University enforcing physical distancing, especially in the residence halls/rooms?
Are students allowed to spend time in groups?
Students, faculty, staff, and visitors are encouraged to engage in physical distancing
practices recommended by the CDC. University staff will not “police” or prohibit private
gatherings for distancing measures in residence halls. It is up to each one of us
to take responsibility for our own health and well-being, including being mindful
of the health and well-being of others. The University encourages all persons to follow
applicable recommendations from the CDC.
What are steps that will be taken in the dining centers to foster a safe environment?
The following are some of the steps the university and Sodexo, UCM’s food services
provider, are taking to support a safe dining experience.
- Sodexo has company-wide protocols for food preparation and service which are being
employed at UCM.
- All dining employees will wear masks.
- There will be adjustments in seating availability consistent with local government
regulations, and set capacity of the space.
- Dining areas will be set up to allow for social distancing.
- Carry-out service will be available. Students may opt for carry-out meals at any point
during the meal time. However, a 30-minute window for carry-out only meals will be
provided at the beginning of meal times for those who want to get their take-out meal
before sit-down dining is available, which may enhance social distancing.
- Traffic patterns will be implemented that allow diners to efficiently move from the
cashier stand to their selected stations. Floor decals and consistent signage will
reinforce traffic patterns and social distancing.
- Traffic patterns will also lead from the seating area to the exit with designated
instructions along the way for returning dishes or disposing of packaging or waste
into marked receptacles.
- Efficient station designs for each meal period will ensure quality selection and service
and optimal sanitation standards.
- All stations will be attended by uniformed staff.
- Staff will frequently sanitize serving stations to ensure safety.
- No personal refillable containers will be utilized in the dining room, to ensure safety
for our staff and guests.
- Menu toppings and condiments will be portioned by attendants.
- Enhanced cleaning in dining facilities will be performed in accordance with CDC guidelines.
- Enhanced sanitation and cleaning will be performed by uniformed staff.
- Tables will be cleaned and disinfected after each use and free of any items, such
as salt/pepper shakers or napkin dispensers.
What if my roommate or suitemate gets sick?
Your roommate or suitemate should contact their medical provider or may choose to
complete the University Health Center’s student COVID communication form. If it is determined that they may have COVID-19, arrangements will be made to evaluate
and test the individual. If you and your roommate have been living together, you will
be placed in quarantine and you will also need to be evaluated by your medical provider
or the health center. Quarantine and isolation space will be provided to residents
by University Housing.
What directions should students be given about cleaning?
Disinfect touch points such as door knobs, light switches, desk tops, table tops,
hard surface furniture, keyboards, phones, remote controls, faucets, toilet seats,
etc. with common household disinfectants. Wash hands often.
Please view this video for proper bathroom cleaning procedures.
What cleaning is Facilities, Planning and Operations doing and what do others need
- Facilities, Planning and Operations is sanitizing touch points of all public areas
daily such as: doors, door knobs, handles, panic bars, glass doors, vending machines,
light switches, electrical outlet covers, furniture, tables, chairs, elevator doors
and buttons, elevator walls, floors, water fountains, kitchens, public bathrooms,
laundry rooms, stairways, and handrails.
- It would be beneficial if others would assist with monitoring public spaces, clean
behind use in kitchens, laundry rooms and public spaces in between daily custodial
- It is the responsibility of the student to clean their residence hall room and bathroom.
Will the same housing standards apply to Greek Life housing, for occupancy and cleaning?
All sorority chapters are housed on campus, where the same University Housing standards
apply. For fraternity chapters on campus, the same standards apply as any other residence
hall. The University does not exercise control over how off campus fraternity housing
is set up or cleaned. Since there is no UCM authority over these housing units for
social distancing and cleaning, it will be the responsibility of the house residents
and guests to maintain a safe environment.
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University Events, Athletics and Services
What event guidelines are in place?
We have reconfigured, re-imagined, and realigned events consistent with CDC guidelines.
We will utilize social distancing measures where feasible, and implement ticketing
to help promote social distancing at large gatherings. Here are a few items worth
noting regarding events:
- Requests for event space will be made through the 25Live online system. If you do
not have access please complete the online training and take the quiz. https://www.ucmo.edu/offices/meeting-and- conference-services/schedule-an-event/
- All room capacities have been updated in 25Live to account for social distancing.
- Please select a room that is appropriate for the number of attendees you plan to have
at your event.
- Please do not move the tables and chairs, as they will be set to allow for social
distancing. No tables and chairs will be added to academic classrooms and auditoriums.
- If a room in the Union is set to the new capacity, no additional tables or chairs
will be added.
- Event sponsors must supply hand sanitizer and disinfectant wipes for their events,
especially if items will be shared by participants.
- If participants want to sit closer than six feet apart, the event must be ticketed
and inform ticket purchasers that attendees are encouraged to social distance from
those outside their household.
Are Athletics and other events being held?
Events may look different than previous events and may have adjustments in order to
facilitate a safe event, and will follow the above event guidelines.
Please visit ucmathletics.com for the most up to date athletic information.
At this time, other university events are scheduled as planned but may be adjusted
as necessary. UCM will communicate about events as adjustments are made.
Will services be available, such as movies, bowling, tutoring, etc?
Most UCM services will be available which includes, but is not limited to, movies,
bowling, intramurals, computer labs, study rooms, tutoring services, childcare, Lee’s
Summit bus service, etc. Services may implement different protocols in their respective
area, differing from previous operations, based on the needs of the service.
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Located on the lower level of the Student Recreation and Wellness Center, Campus Cupboard
is a volunteer-based, 501(c)(3) charity dedicated to alleviating hunger and financial
burdens in the UCM community. Food and personal care items are provided to students
and UCM employees in need. It will resume regular service on Wednesday, Aug. 19. For
more information about Campus Cupboard visit https://www.ucmo.edu/current-students/student-services/campus-cupboard/.
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Student Recreation and Wellness Center
The Student Recreation and Wellness Center is taking many steps to provide an environment
that encourages social distancing and follows guidelines prescribed by the CDC and
local health officials.
Among those efforts, in the atrium area, cloth coverings have been removed from furniture,
and the remaining furniture has a leather and hospital grade fabric to facilitate
Here is a list of several changes/updates in which SRWC patrons will want to be aware
(Please note, this list is not comprehensive):
- Fitness classes will be limited to 10-12 individuals, but there will be YouTube classes
available for individuals’ convenience.
- The indoor walking track will not be open for running, but will be available for walking.
- Intramural sport offerings may be limited.
- Personal training will still be available. Clients may request virtual sessions if
- In the fitness areas, attendants will be stationed throughout to regularly clean machines
during hours of operation; however, patrons are encouraged to follow the rule: “You
Touch It, You Clean It Before and After.”
- Fitness machines have been separated to provide a 10-foot distance between them.
- The free weight room will be limited to 10 people.
- Cardio Deck machines have been moved to allow the circuitry machines to be utilized
for optimal social distancing.
- In the mezzanine area, boxing gloves and ropes are no longer being checked out, but
individuals can use punching bags if they bring their own gloves.
Ask a Question
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The University will continue to communicate updates through the UCM News Bureau, as
well as our website, social media, your UCM email account, and traditional media.
If you have specific questions, please contact one of the offices below:
- University Housing and Dining Services: 660-543-4515, firstname.lastname@example.org
- Student Financial Services: 660-543-8266, email@example.com
- Graduate and International Student Services (GISS): 660-543-4621 or 660-543-4092,
- Admissions: 660-543-4290, firstname.lastname@example.org or visit https://www.ucmo.edu/future-students/admissions/
- Registrar and Student Records: 660-543-4914, or
- Success Advising Center: 660-543-4721, email@example.com
- Office of Accessibility Services (OAS): 660-543-4421, firstname.lastname@example.org
- Study Abroad: 660-543-4195, email@example.com
- Student Experience & Engagement (SEE): 660-543-4114
- Human Resources: 660-543-4255, or firstname.lastname@example.org
- University Health Center: 660-543-4770, email@example.com
- Counseling Center: 660-543-4060, https://www.ucmo.edu/current-students/student-services/counseling-center/services/
- Athletics: 660-543-4250, https://ucmathletics.com/
- Meeting and Conference Services: Please email your event coordinator or call 660-543-4342
- For questions about CARES Act funding, please email firstname.lastname@example.org. For questions about the Student Hardship Program through the Alumni Foundation,
please email email@example.com.
For all other offices, please visit https://www.ucmo.edu/offices/ to locate the office that matches your needs.